Agent library / Billing and fees / Quarterly billing reconciliation
Quarterly billing reconciliation
After each billing run, PitCrew compares the fees collected at the custodian with the fees your billing system calculated and lists every rejected, short or missing debit for your team to fix.
When it runsAfter each billing run
Who approvesBilling team
Works withBilling system export, custodian data
How it works
4 steps. A person decides at the end.
- Reads both sidesFees calculated and fees collected
- Matches themAccount by account
- Lists the breaksRejected, short or missing debits
- A person approvesBilling reviewsFixes and re-sends
What it reads and what it produces
Reads
- Fees calculated
- Custodian debit data
Produces
- Matched and unmatched debits
- Rejected lines with the reason
- Totals for your books
Rules it follows
- Never re-sends debitsYour team does.
- Covers every accountNot a sample.
Questions firms ask
Last updated: October 2026
Where does the account data come from?
From the custodian and portfolio data your firm already receives each day, such as positions, balances and transactions.
How long does it take to set up?
5 working days from data access to the first production run. PitCrew experts connect your systems and enter your firm's rules.
More in Billing and fees
Fee schedule validationChecks every household's fee against its signed agreement and explains each difference.Cash availability analysisChecks every account has cash to cover its fee before the debit, and prepares the sell list.Fee calculation and invoicesCalculates fees from each agreement and prepares invoices and fee files for approval.Fee settings vs agreement and ADVCompares your billing system settings with the signed agreements and your Form ADV fee disclosure.Signed agreement checkConfirms every household has a current signed agreement and every discount has a document behind it.
Don't see your work?
Tell us the taskWe build it with you, from data access to the first production run in 5 working days.