Agent library / Billing and fees / Fee settings vs agreement and ADV
Fee settings vs agreement and ADV
PitCrew compares the fee settings in your billing system with each signed agreement and with the fee disclosure in your Form ADV, and lists every mismatch.
When it runsQuarterly, and before your ADV update
Who approvesCompliance and billing
Works withBilling system export, agreements, Form ADV
How it works
4 steps. A person decides at the end.
- Reads the settingsFrom your billing system export
- Reads the documentsAgreements and Form ADV Part 2A
- ComparesSettings, agreements and disclosure
- A person approvesCompliance reviewsDecides what to fix
What it reads and what it produces
Reads
- Billing system settings
- Signed agreements
- Form ADV fee disclosure
Produces
- Mismatches with the document wording
- Settings with no agreement behind them
Rules it follows
- Never changes settingsYour team does.
- Quotes the wordingEach mismatch shows the clause.
Questions firms ask
Last updated: October 2026
How long does it take to set up?
5 working days from data access to the first production run. PitCrew experts connect your systems and enter your firm's rules.
More in Billing and fees
Fee schedule validationChecks every household's fee against its signed agreement and explains each difference.Quarterly billing reconciliationReconciles fees collected against fees calculated and lists every rejected or missing debit.Cash availability analysisChecks every account has cash to cover its fee before the debit, and prepares the sell list.Fee calculation and invoicesCalculates fees from each agreement and prepares invoices and fee files for approval.Signed agreement checkConfirms every household has a current signed agreement and every discount has a document behind it.
Don't see your work?
Tell us the taskWe build it with you, from data access to the first production run in 5 working days.