Your platforms process data. The last mile is still manual
Client factsheets, RFP responses, regulatory filings, performance attribution. Your ops team, CCO, and reporting analysts split this work across Aladdin, FactSet, compliance systems, and Excel every cycle. PitCrew runs the assembly, flags what needs human review, and produces audit-ready evidence as a byproduct.
The Reality
The grunt work that costs your firm time, money, and risk
Quarterly factsheet assembly takes 2 weeks
100+ client reports pulling from 5 systems. Performance data from Aladdin, benchmarks from FactSet, client preferences from CRM, disclaimers from compliance. The data exists in each system. Assembling it into a compliant, client-ready factsheet is entirely manual. Your reporting team builds them one by one.
Marketing Rule compliance on every client document
Performance claims, testimonials, backtested returns all need review under Rule 206(4)-1. Every client-facing factsheet, pitch deck, and RFP response must pass compliance before distribution. Volume makes manual review a bottleneck. Your CCO reviews hundreds of documents each quarter while the deadline clock runs.
RFP/DDQ responses take 40+ hours each
Same questions answered differently each quarter. Institutional investors send 50-200+ RFPs per year. Each one pulls from compliance, operations, performance, and portfolio data across disconnected systems. Your team copies from prior responses, checks for accuracy, and reformats. Inconsistencies between responses create due diligence risk.
Regulatory filings require multi-system data assembly
N-PORT (monthly), Form PF (quarterly), 13F (quarterly). Each filing requires data from portfolio systems, compliance platforms, and accounting. Cross-validation between sources, compliant formatting, and sign-off from multiple teams. A single error can trigger SEC scrutiny. Your ops team assembles these manually against tight deadlines.
How It Works
The grunt work across every cycle
Trading ops, compliance, client reporting, and regulatory filings. Each tab shows what your team handles today and what changes with PitCrew.
Trade Reconciliation
OMS executions vs custodian confirmations vs prime broker records. Breaks surface daily across thousands of trades. Your middle office reconciles position-level and cash-level differences manually. Unresolved breaks cascade into NAV errors and client reporting issues.
With PitCrew: OMS, custodian, and prime broker feeds compared automatically. Formatting and timing breaks auto-resolved. Material exceptions flagged with context and prior resolution history. Break resolution under 2 hours.
Corporate Actions Processing
Dividends, splits, mergers, tender offers. Each event requires position adjustment across OMS, accounting system, and custodian. Missed or misapplied corporate actions are a top source of NAV errors. Your ops team monitors event calendars and manually processes each one.
With PitCrew: Corporate action events identified from data feeds and matched to portfolio positions. Adjustments validated against custodian records. Exceptions flagged before they affect NAV. Your team confirms, not discovers.
Pre/Post-Trade Compliance Checks
Investment guidelines, concentration limits, restricted lists, regulatory constraints. Pre-trade checks run in the OMS but post-trade compliance requires separate validation. Breaches discovered after settlement are costly to unwind. Your compliance team reviews exception reports from multiple systems.
With PitCrew: Post-trade positions validated against fund prospectus, IMA guidelines, and regulatory limits. Breaches flagged with severity, cause, and recommended action. Compliance reviews exceptions with full context.
Pricing and Valuation
Multiple pricing sources for the same security. Illiquid holdings require manual pricing. Stale prices go undetected until NAV is published. Your valuation team compares Bloomberg, ICE, and internal marks daily. Pricing policy exceptions need documentation for auditors.
With PitCrew: Multi-source pricing compared automatically. Stale prices, outliers, and illiquid marks flagged. Pricing policy applied consistently with documented rationale for every exception. Your team validates, not searches.
Client Factsheet Assembly
100+ client reports every quarter. Performance from Aladdin, benchmarks from FactSet, client preferences from CRM, disclaimers from compliance. Your reporting team builds each factsheet manually, pulling data from 5+ systems. Two weeks of assembly for a two-page document per client.
With PitCrew: Data pulled from connected systems, assembled per client template, compliance-checked against Marketing Rule requirements. Your team reviews assembled factsheets, not raw data. Assembly time from weeks to hours.
Performance Attribution Reporting
Sector, security, and factor attribution for every strategy. Data from portfolio system, benchmark provider, and risk system. Attribution reports require narrative context explaining what drove returns. Your performance team runs reports and writes commentary separately.
With PitCrew: Attribution data aggregated from connected systems. Narrative context drafted from quantitative results. PM reviews and approves commentary. Attribution report assembled end-to-end.
Form PF Preparation
Quarterly filing for large hedge fund advisors. Requires AUM, leverage ratios, counterparty exposures, liquidity profiles, and risk metrics from multiple systems. Data definitions don't match across systems. Your ops and compliance teams spend weeks reconciling before filing.
With PitCrew: Required data elements mapped to source systems and extracted automatically. Cross-system reconciliation run before assembly. Draft filing produced with data lineage for every field. Your team reviews and files, not assembles.
Fee Billing (Management and Performance Fees)
Management fees, performance fees with hurdle rates and high-water marks, incentive allocations. Different fee structures per fund and share class. Crystallization dates, equalization adjustments, and investor-level calculations. Your finance team calculates in Excel and reconciles against the administrator.
With PitCrew: Fee schedules read from fund documents. Calculations run against NAV data with hurdle rates and high-water marks applied. Results compared to administrator calculations. Discrepancies flagged before billing.
Form N-CEN Filing
Annual census report for registered investment companies. Requires data on fund operations, service providers, securities lending, and derivatives usage. Data scattered across legal, operations, compliance, and accounting. Your team assembles from prior filings and manually updates each field.
With PitCrew: Prior filing compared to current data from connected systems. Changes identified with supporting evidence. Draft filing produced with redline against prior year. Your team reviews changes, not re-enters data.
GIPS Verification
Global Investment Performance Standards require consistent composite construction, compliant presentations, and verifiable track records. Your performance team maintains composites, calculates returns, and assembles presentations. Verifiers request data spanning years of history.
With PitCrew: Composite membership tracked continuously. Returns calculated per GIPS methodology. Compliant presentations generated with required disclosures. Verification data package assembled automatically.
Marketing Material Annual Review
Every pitch deck, factsheet, and website claim needs annual review under the Marketing Rule. Performance data goes stale. Personnel changes make bios inaccurate. Disclaimers need updating. Your compliance team reviews hundreds of documents while the year-end filing crunch is underway.
With PitCrew: All marketing materials indexed and reviewed against current data. Stale performance, outdated personnel, and missing disclosures flagged. Your CCO reviews exceptions, not every document.
Cybersecurity Assessment
SEC expects annual risk assessments. Access reviews across trading systems, portfolio platforms, and client portals. Vendor security questionnaires for 20+ technology providers. Your IT and compliance teams coordinate this across the firm while managing day-to-day operations.
With PitCrew: Access logs pulled from connected systems. Vendor SOC 2 reports reviewed. Assessment checklist documented with evidence. Your team confirms findings, not assembles the package.
SEC/FINRA Exam Response
Examiners request trading records, compliance evidence, client communications, and marketing materials spanning years. Documents scattered across OMS, compliance system, email, and shared drives. Your team pulls from every system while continuing daily operations. Weeks of disruption.
With PitCrew: Examiner requests mapped to evidence produced throughout the year by every workflow run. Documents indexed and assembled automatically. Your team reviews and submits, not searches.
New Fund Launch Documentation
Prospectus, SAI, subscription documents, compliance policies, marketing materials. Each document requires input from legal, compliance, portfolio management, and operations. Coordination across teams takes months. Missing or inconsistent disclosures delay launch.
With PitCrew: Document checklist tracked against regulatory requirements. Cross-document consistency validated. Disclosure requirements matched to fund characteristics. Your team focuses on substance, not assembly.
Form N-PORT (Monthly Filing)
Monthly portfolio holdings report required within 60 days of quarter-end (public), with monthly data collection. Every position, fair value, risk metric, and liquidity classification. Data from portfolio system, pricing service, and risk platform. Format requirements are strict and change periodically.
With PitCrew: Holdings data extracted from connected systems. Liquidity classifications, fair values, and risk metrics validated. Filing format compliance checked. Your team reviews before submission.
Investor Onboarding
Subscription documents, KYC/AML checks, accredited investor verification, tax forms. Institutional investors send documentation piecemeal. Same data re-entered into fund admin, compliance, and CRM systems. NIGO issues extend the process by weeks.
With PitCrew: Subscription documents read, data extracted, KYC checks initiated. NIGO issues caught before submission. Investor data provisioned across connected systems. Your team handles investor questions, not data entry.
PitCrew Skills
8 Skills configured for your fund
A Skill is an agentic workflow that connects to your systems, runs the work end-to-end, surfaces exceptions for your team to review, and produces a complete evidence trail. Our team configures each one to your firm's data, policies, and thresholds.
Reconcile Data
Compare positions and cash across OMS, custodian, prime broker, and fund administrator. Flags trade breaks, settlement mismatches, corporate action discrepancies, and pricing variances before they cascade into NAV errors or client reporting issues.
Review Documents
Review client factsheets against Marketing Rule (206(4)-1) requirements, RFP responses for consistency, prospectus disclosures for accuracy, and vendor contracts for compliance. Flags issues before distribution, filing, or execution.
Extract Data
Pull structured data from RFP questionnaires, subscription documents, regulatory filings, and custodian reports. No more manual re-keying from PDFs into your portfolio system, compliance platform, or investor relations database.
Validate Fees
Calculate management fees, performance fees with hurdle rates and high-water marks, and incentive allocations against fund documents. Compares calculated fees to administrator records. Identifies discrepancies before investor statements are distributed.
Onboard Entities
Onboard new investors across fund admin, compliance, and CRM systems. Read subscription documents, extract data, run KYC/AML checks, verify accredited investor status, catch NIGO issues before submission. Also handles new fund setup and counterparty onboarding.
Generate Reports
Assemble quarterly client factsheets, performance attribution reports, regulatory filing drafts, RFP responses, and compliance testing workpapers. Data aggregated from connected systems with compliance checks built in. Your team reviews the output, not the data pull.
Monitor Drift
Continuous monitoring for position breaks between systems, guideline breaches against fund prospectus and IMA constraints, pricing source health, and data feed integrity. Detects issues before they affect NAV, client reports, or regulatory filings.
Respond to Inquiries
Assemble responses to SEC exam requests, auditor inquiries, investor due diligence questions, and RFP/DDQ questionnaires from your evidence trail. Every workflow run throughout the year produces indexed, timestamped evidence. When the request arrives, the evidence is already organized.
Integrations
Connects to the systems your firm runs on
Don't see yours? We build custom integrations for whatever your firm runs on.
OMS / EMS
- Charles River IMS (State Street)
- Bloomberg AIM
- Eze OMS (SS&C)
Portfolio / Front-to-Back
- BlackRock Aladdin
- SimCorp
- FactSet
- Eagle (BNY)
Middle / Back Office
- SS&C Technologies
- State Street Alpha
- BNY Mellon
Compliance
- ComplySci
- NICE Actimize
- ACA ComplianceAlpha
Data / Research
- Bloomberg
- FactSet
- MSCI
- S&P Global
- LSEG
- ICE
Risk
- Axioma (SimCorp)
- MSCI RiskMetrics
Document Management
- NetDocuments
- Box
- SharePoint
Productivity
- Outlook
- Teams
- Excel
Frequently asked questions
Last updated:
How does PitCrew handle quarterly factsheet assembly?
The Generate Reports skill connects to your performance system (Aladdin, FactSet, etc.), benchmark provider, CRM, and compliance platform. It pulls performance data, benchmarks, client preferences, and required disclaimers, then assembles each factsheet per your template. Every performance claim is checked against Marketing Rule requirements before the document is marked ready for review. Your reporting team reviews assembled factsheets, not raw data exports.
How does Marketing Rule compliance work?
The Review Documents skill checks every client-facing document against SEC Rule 206(4)-1 requirements. Performance claims are validated for required time periods (1/3/5/10-year or since inception). Backtested performance is flagged for required disclosures. Testimonials and endorsements are checked for proper disclaimers. Yield figures are validated for consistency across documents. Your CCO reviews flagged items, not every document.
Can PitCrew help with Form PF preparation?
Yes. The Extract Data and Generate Reports skills work together to pull required data elements from your portfolio system, risk platform, and accounting system. AUM, leverage ratios, counterparty exposures, liquidity profiles, and risk metrics are extracted and cross-validated. A draft filing is produced with data lineage for every field so your compliance team can verify the source of each number before filing.
How does RFP/DDQ automation work?
The Respond to Inquiries skill maintains a library of prior responses indexed by topic. When a new RFP arrives, questions are matched to prior answers and current data. Stale answers are flagged. Inconsistencies between responses are identified. A draft response is assembled with current data from connected systems. Your team reviews and customizes, not starts from scratch. Prior response accuracy tracked over time.
How is client data protected?
PitCrew is SOC 2 Type II certified. Hosted on AWS with three-tier network isolation, encryption at rest (KMS), TLS 1.2+ in transit, and Multi-AZ deployment. Zero data retention after processing. Your data is never used for model training. Every access logged and auditable.
Stop assembling reports manually. Start with a diagnostic
We review your systems, map the grunt work across trading ops, compliance, reporting, and regulatory filings, and show you exactly where PitCrew fits. 15 working days from first call to production.
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