Your fund's grunt work, handled
LP reporting, waterfall evidence, Form PF, portco data collection, investor onboarding, vendor risk, access reviews. Your CFO, CCO, and ops team split this across Allvue, DealCloud, 15+ portco dashboards, and compliance systems every cycle. PitCrew runs that work, flags what needs human judgment, and produces audit-ready evidence as a byproduct.
The Reality
The grunt work that costs your firm time, money, and risk
LP quarterly reports take 2-3 weeks to assemble
Data lives in Allvue or eFront, DealCloud, 15+ portfolio company dashboards, and compliance files. Your controllers manually compile 40-page PDFs per LP class. Performance metrics, capital accounts, waterfall detail, and portfolio updates each come from different systems. Every quarter, the same manual assembly starts from scratch.
SEC exam focus on fees, valuations, and conflicts
SEC examinations of PE firms focus on fee allocation, co-investment allocation, expense allocation, and valuation methodologies. Your CCO needs evidence spanning multiple fund vintages. Documents are scattered across fund accounting, deal management, and email. The work was done. Proving it takes weeks.
Waterfall evidence and Form PF live in spreadsheets
Form PF requires quarterly filing for large advisers ($2B+ in PE AUM). Waterfall calculations must match LPA terms exactly, but the "show your work" document is a spreadsheet with manual cell references. Auditors want step-by-step evidence. Your CFO and controllers spend days building what should already exist as a byproduct of the calculation.
Vendor risk and access controls across fund entities
Your fund uses 12+ technology vendors across fund accounting, investor portals, data rooms, and deal management. Reg S-P requires breach notification clauses in vendor contracts. Access reviews across multiple fund entities and portfolio company boards fall to a small IT/ops team. Deprovisioning when a team member leaves is manual and inconsistent.
How It Works
The grunt work across every cycle
Finance, compliance, investor relations, IT security, and fund operations. Each tab shows what your team handles today and what changes with PitCrew.
Cash Management and Treasury
Daily cash sweeps, unfunded commitment tracking, and credit facility draws. Data lives in fund accounting and bank portals. Your team reconciles cash positions across multiple accounts and entities every morning.
With PitCrew: Cash positions reconciled across fund accounting and bank feeds. Unfunded commitment balances tracked. Discrepancies flagged before capital calls or distributions are processed.
Trade Settlement (Credit Funds)
Private credit funds trade loans and bonds with T+2 or longer settlement cycles. Trade confirmations, settlement instructions, and position updates flow between your fund, counterparties, and administrators. Mismatches surface days after execution.
With PitCrew: Trade confirmations matched against fund accounting records. Settlement discrepancies flagged same-day. Position breaks identified before they cascade into NAV or reporting errors.
Portfolio Company Data Collection
Your team contacts portfolio companies for financial updates, board materials, and operational metrics. Data arrives via email, portals, and shared drives in inconsistent formats. Chasing missing reports is a recurring time sink.
With PitCrew: Automated data collection from portfolio company portals and email. Missing reports trigger auto-reminders. Data extracted and normalized into your fund accounting format. Discrepancies flagged for review.
Capital Call and Distribution Processing
Capital calls require LPA-compliant calculations per LP class, side letter adjustments, and wire instructions. Distribution notices need waterfall math. Your team builds these from templates and fund accounting data, then routes for approval.
With PitCrew: Capital call and distribution amounts calculated per LPA terms. Side letter adjustments applied automatically. Notices generated, routed for GP approval, and tracked through funding receipt.
LP Statements and Reporting
40-page quarterly reports per LP class. Data from fund accounting (performance, capital accounts), deal management (pipeline), portfolio companies (updates), and compliance (side letters). Assembly takes 2-3 weeks. Every number needs a source citation.
With PitCrew: Report assembled from connected systems with data source citations on every number. Performance metrics, portfolio company updates, and capital accounts compiled. GP reviews before distribution to LP portal.
Capital Account Updates
Each LP's capital account must reflect contributions, distributions, allocations, and fees for the period. Multi-class structures with different fee terms and side letters create per-LP variations. Reconciling capital accounts against fund accounting takes days.
With PitCrew: Capital accounts calculated per LP class and side letter terms. Reconciled against fund accounting. Variances flagged with specific cause. Controller reviews exceptions, not every account.
Waterfall Calculations
European or American waterfall, preferred return tiers, catch-up, carried interest, clawback provisions. The math must match LPA sections exactly. Your team builds this in Excel with manual cell references. Auditors want step-by-step evidence tying each number to the governing document.
With PitCrew: Waterfall calculated per LPA terms with step-by-step evidence. Each number traced to the specific LPA section. Output cross-checked against fund accounting. Auditor-ready documentation produced as a byproduct.
Management Fee Billing
Management fees calculated on committed capital, invested capital, or NAV depending on fund stage and LP class. Side letters create per-LP fee reductions. MFN provisions ripple across classes. Your finance team calculates in spreadsheets and reconciles against fund accounting.
With PitCrew: Fees calculated per LPA and side letter terms. MFN adjustments applied. Calculated fees compared to what was billed. Revenue leakage and overcharges identified. Evidence trail for auditors.
Fund Audit Preparation
Annual fund audits require compiled financial statements, capital account reconciliations, waterfall verification, fee calculations, and valuation support. Your team spends weeks assembling the PBC list. Auditors request follow-ups that consume more time.
With PitCrew: Audit evidence produced throughout the year as a byproduct of every workflow run. PBC list items mapped to existing evidence. Gaps identified before auditors arrive. Your controller reviews the package, not assembles it.
Form ADV Filing
Form ADV Parts 1, 2A, 2B must be updated annually. Data spans AUM calculations, fund counts, employee counts, disciplinary history, and custody arrangements. PE-specific items include private fund reporting tables and fee disclosures.
With PitCrew: Current firm data compared to prior ADV. Changes identified with justification. Private fund reporting tables populated from fund accounting. Amendment draft with redline for CCO and counsel review.
Cybersecurity Assessment and Access Reviews
SEC expects annual cybersecurity risk assessments. Your fund operates across data rooms, investor portals, fund accounting, and deal management systems. Access reviews across fund entities and portfolio company board seats fall to a small ops/IT team. Deprovisioning when team members leave is manual.
With PitCrew: Access logs pulled from connected systems. User permissions reviewed per entity. Deprovisioning tracked with confirmation. Assessment documented with evidence. Your team confirms findings, not assembles the package.
Vendor Due Diligence
12+ technology vendors across fund accounting, data rooms, investor portals, and deal management. Reg S-P amendments require contractual breach notification clauses. Annual vendor assessments mean reviewing SOC 2 reports and tracking contract terms. Most firms check if a SOC 2 exists without reading it.
With PitCrew: Vendor SOC 2 reports read, gaps identified, contract clauses checked against Reg S-P requirements. Risk tiering applied. Your team reviews risk assessments, not raw 100-page reports.
Investor Onboarding (KYC/AML, Subscription Docs)
New LP onboarding requires KYC/AML verification, subscription document review, accreditation checks, side letter negotiation, and setup in fund accounting and investor portal. Documents arrive piecemeal. Same data re-entered across 3-4 systems.
With PitCrew: Subscription documents read and data extracted. KYC/AML checks run. Investor provisioned across fund accounting and portal. NIGO issues caught before acceptance. Side letter terms indexed for future reference.
Fund Closings
Each closing requires subscription agreement processing, capital account setup, fee calculation adjustments, and LP portal provisioning. Subsequent closings add equalization interest calculations. Your ops team processes each investor manually.
With PitCrew: Subscription docs processed in batch. Capital accounts set up per LP class. Equalization interest calculated per LPA terms. LP portal access provisioned. Closing documentation assembled for fund records.
SEC Exam Response
SEC examiners request books and records, fee calculations, valuation methodologies, and compliance evidence spanning multiple fund vintages. Documents scattered across systems. PE-specific focus areas include fee allocation, co-investment allocation, and expense allocation.
With PitCrew: Examiner requests mapped to evidence produced throughout the year. Fee calculations, waterfall documentation, and compliance records indexed and assembled. Your team reviews and submits, not searches.
Side Letter Management
Side letters create per-LP exceptions to fund terms: fee discounts, co-invest rights, MFN protections, reporting requirements, and transfer restrictions. Your team tracks these in spreadsheets. Missed provisions surface during audits or LP inquiries.
With PitCrew: Side letter terms extracted and indexed. MFN provisions tracked across all LPs. Per-LP exceptions applied automatically to fee calculations, reporting, and capital account statements. Missed provisions caught before they become issues.
PitCrew Skills
8 Skills configured for your PE/PC firm
A Skill is an agentic workflow that connects to your systems, runs the work end-to-end, surfaces exceptions for your team to review, and produces a complete evidence trail. Our team configures each one to your fund's data, LPA terms, and approval workflows.
Reconcile Data
Compare portfolio company financials against fund accounting records, bank deposit data, and prior period reports. Flags revenue discrepancies, missing submissions, and format inconsistencies across your 15+ portfolio companies before they cascade into LP reporting errors.
Review Documents
Review subscription documents for completeness, side letters for MFN implications, vendor SOC 2 reports for security gaps, and LP reports for data accuracy. Flags issues before acceptance, distribution, or filing.
Extract Data
Pull structured data from capital call notices, K-1 drafts, subscription agreements, portfolio company financials, and SEC exam request letters. No more manual re-keying from PDFs into fund accounting, investor portal, or compliance systems.
Validate Fees
Validate waterfall calculations against LPA terms section by section. Check management fee calculations per LP class and side letter provisions. Verify carried interest, preferred return, and catch-up math. Identify revenue leakage and overcharges with step-by-step audit evidence.
Onboard Entities
Onboard new LPs across fund accounting, investor portal, and compliance systems. Read subscription documents, run KYC/AML checks, extract side letter terms, and provision access. Also handles portfolio company onboarding into reporting workflows.
Generate Reports
Assemble LP quarterly reports, capital account statements, waterfall detail documents, Form PF data, and annual meeting materials. Data aggregated from fund accounting, deal management, and portfolio companies with source citations on every number.
Monitor Drift
Continuous monitoring for portfolio company reporting gaps, capital account variances between fund accounting and administrator records, side letter compliance, and unfunded commitment changes. Detects issues before they affect LP statements or regulatory filings.
Respond to Inquiries
Assemble responses to SEC exam requests, auditor PBC lists, and LP questions from your evidence trail. Every workflow run throughout the year produces indexed, timestamped evidence. When the request arrives, the evidence is already organized.
Integrations
Connects to the systems your fund runs on
Don't see yours? We build custom integrations for whatever your firm runs on.
Fund Accounting
- Allvue
- BlackRock eFront
- FIS Investran
CRM / Deal Management
- Intapp DealCloud
- Salesforce
- Affinity
Investor Relations
- Juniper Square
- Carta
- InvestorFlow
Data Rooms
- Datasite
- Intralinks (SS&C)
- Box
Accounting
- NetSuite
- QuickBooks
- Yardi (RE PE)
Compliance
- ComplySci
- ACA ComplianceAlpha
Document Management
- NetDocuments
- Box
- SharePoint
Productivity
- Outlook
- Teams
- Excel
Frequently asked questions
Last updated:
How does PitCrew help with LP quarterly reporting?
PitCrew connects to your fund accounting system (Allvue, eFront, Investran), deal management (DealCloud), and portfolio company data sources. It collects data, normalizes formats, and assembles the full LP report with performance metrics, portfolio company updates, capital accounts, and waterfall detail. Every number includes a data source citation. Your GP reviews the assembled report before distribution to the LP portal.
How does waterfall calculation evidence work?
The Validate Fees skill reads your LPA and maps each waterfall provision (preferred return, catch-up, carried interest, clawback) to the specific section and clause. It then calculates the waterfall step by step, producing a document that shows the input data, the LPA reference, the calculation, and the result for each step. Auditors get the "show your work" document as a byproduct of the calculation itself, not as a separate manual assembly.
Can PitCrew help with Form PF preparation?
Yes. PitCrew compiles Form PF data from your fund accounting system, including AUM, borrowings, investor concentration, and portfolio company information. For large advisers ($2B+ in PE AUM) filing quarterly, this reduces the data collection cycle significantly. For smaller advisers filing annually, PitCrew assembles the data package well before the deadline. Your CCO reviews and attests before filing.
How does portfolio company data collection work?
PitCrew monitors portfolio company portals, email, and shared drives for quarterly financial submissions. When reports arrive, data is extracted and normalized into your fund accounting format. Missing submissions trigger automatic reminders. Discrepancies between reported financials and other data sources (like bank deposit records) are flagged for your team to investigate before the data flows into LP reports.
How is fund data protected?
PitCrew is SOC 2 Type II certified. Hosted on AWS with three-tier network isolation, encryption at rest (KMS), TLS 1.2+ in transit, and Multi-AZ deployment. Zero data retention after processing. Your data is never used for model training. Every access logged and auditable.
Stop proving the work was done. Start with a diagnostic
We review your systems, map the grunt work across fund operations, investor relations, compliance, and finance, and show you exactly where PitCrew fits. 15 working days from first call to production.
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