Reconcile data across systems
Compare every record across your CRM, custodian, portfolio system, and billing platform. PitCrew flags what doesn't match, auto-resolves what it can, and hands your team a clean exception report.
Book a DiagnosticThe Problem
Your data lives in 5 systems and none of them agree
Every firm has the same story. Client data goes into one system, gets updated in another, and nobody catches the drift until it's a problem.
Manual spreadsheet reconciliation
Your team exports CSVs from three systems, pastes them side by side, and spots differences by eye. Every quarter. For every client.
Days lost to quarter-end
Billing cycles stall because asset values in one system don't match another. Someone has to track down every variance before anything moves forward.
Errors only surface during audits
Address mismatches, missing contacts, wrong account assignments. Nobody notices until an auditor or regulator asks for a record and the data doesn't match.
Scale makes it worse
50 accounts is manageable. 500 accounts across five systems? The spreadsheet approach collapses.
How It Works
From raw data to clean exceptions in four steps
Connect systems
PitCrew connects to your CRM, custodian, portfolio system, and billing platform via API. One-time setup, no exports needed.
Pull and compare
The Skill pulls every record from each source, normalizes field formats, and runs a full-population comparison. Not a sample.
Auto-resolve or flag
Formatting differences (142 Oak Ln vs. 142 Oak Lane) get resolved automatically. Real discrepancies (value mismatches, conflicting account assignments) get flagged for your review.
Deliver exception report
Your team gets a clean report: what matched, what was resolved, what needs attention. Every decision is logged with reasoning for your audit trail.
Use Cases
Where firms use Reconcile Data
Cross-system record matching
Daily reconciliation between CRM, custodian, and portfolio systems. Auto-resolves formatting mismatches, flags real discrepancies with source-of-truth recommendations.
CRM data quality and deduplication
Detect duplicate records, normalize field formats, map inconsistent naming. Runs continuously to prevent data debt from accumulating.
Fee billing reconciliation
Match external values to internal records, apply tiered fee schedules with breakpoints and entity aggregation, generate exception explanations for every discrepancy.
Revenue leakage detection
Systematic audit comparing billed revenue against signed agreements. Finds unbilled accounts, expired waivers still honored, aggregation rules not applied.
External data feed monitoring
Monitor daily feeds from external systems for breaks: changed formats, missing fields, delayed transmissions. Alerts operations before issues cascade.
Multi-entity data aggregation
For firms managing multiple entities, funds, or complex structures: aggregate across systems into a single reconciled view.
Integrations
Connects to the systems you already use
Reconcile Data pulls directly from your existing platforms. No CSV exports, no manual uploads.
40+ integrations available. If your system has an API, PitCrew can connect to it.
Frequently asked questions
Last updated:
Which systems can PitCrew reconcile?
PitCrew connects via API to 40+ systems across CRMs, custodians, portfolio management, accounting, billing, and document management. If your system has an API, PitCrew can connect to it.
How often does reconciliation run?
You configure the schedule. Most firms run daily for critical systems (CRM vs. custodian) and quarterly for billing validation. PitCrew can also run on-demand or trigger on events like a new data feed arriving.
Will PitCrew change my data without asking?
No. PitCrew flags resolutions for your review before any changes are written back. Auto-resolve means PitCrew identifies the correct value based on rules you configure. Nothing is changed without your approval.
What does the evidence trail look like?
Every reconciliation run produces a timestamped log: which records were compared, which matched, which were auto-resolved (with reasoning), which were flagged for review. Exportable as PDF or CSV for audit.
How many records can PitCrew reconcile?
Full population, not samples. 500 accounts or 50,000. The Skill compares every record across every connected system and returns only the items that need human attention.
Stop reconciling by hand
15-minute diagnostic call. We review your systems and show you exactly where Reconcile Data fits.
Book a Diagnostic