Onboard entities across systems
PitCrew collects required documents, runs identity and compliance checks, provisions accounts across every connected system, and produces a complete evidence trail. Every step is logged, nothing falls through the cracks.
Talk to an expertThe Problem
Onboarding touches every system and nobody owns the whole process
A new entity means documents to collect, identity checks to run, records to create in 4+ systems, and a compliance trail to maintain. Today that's a checklist on someone's desk and a prayer that nothing gets missed.
Manual checklists and follow-ups
Someone tracks onboarding in a spreadsheet or email thread. Documents get requested, re-requested, and filed in different places. Status lives in someone's head.
Systems get set up out of order
The CRM record is created but the custodian account isn't opened. The billing schedule is applied before the agreement is signed. Systems are provisioned piecemeal with no coordination.
Verification gaps create risk
Identity checks, sanctions screening, and document verification happen inconsistently. Some entities get full checks, others get expedited without complete documentation. Auditors notice.
No proof the process was followed
An auditor or regulator asks: "Show me your onboarding process for this entity." You piece together emails, timestamps, and file dates. There is no single record of what happened and when.
How It Works
From new entity to fully provisioned in four steps
Collect documents
PitCrew identifies required documents based on entity type, sends requests, tracks submissions, and flags what's missing. No more chasing paperwork by email.
Verify and screen
Identity verification, tax ID validation, sanctions screening, duplicate detection, and document completeness checks. Every verification is logged with pass/fail status.
Provision systems
PitCrew creates records in your CRM, opens custodian accounts, links portfolio profiles, and applies fee schedules. All systems provisioned in the correct order with zero manual entry.
Deliver evidence trail
Your team gets a complete onboarding record: every document collected, every check passed, every system provisioned, with timestamps and audit trail. Ready for any examiner.
Use Cases
Where firms use Onboard Entities
New account onboarding
Collect applications, verify identity, open accounts across custodian and portfolio systems, apply fee schedules, and generate welcome packages. End-to-end in one workflow.
KYC and AML compliance
Run identity verification, sanctions screening, and politically exposed persons checks as part of onboarding. Every result is logged with the source, timestamp, and disposition.
Entity structure setup
For complex structures with multiple related accounts, trusts, or vehicles: set up entity hierarchies, link relationships, and configure aggregation rules across all connected systems.
Account transfers and re-registration
When entities move between custodians, systems, or organizational units: coordinate the transfer, update records across systems, and maintain continuity of the compliance trail.
Offboarding and deactivation
Close accounts, revoke system access, archive documents, and generate a final evidence record. The reverse of onboarding, with the same rigor and audit trail.
Periodic re-verification
Re-run KYC checks, refresh expired documents, and validate that entity information is still current. Triggered on a schedule or by regulatory requirement.
Integrations
Connects to the systems you already use
Onboard Entities provisions records across your existing platforms. No manual data entry between systems.
40+ integrations available. If your system has an API, PitCrew can connect to it.
Frequently asked questions
Last updated:
What types of entities can PitCrew onboard?
Individual accounts, trusts, corporate entities, fund vehicles, plan participants, and any other account type your firm manages. The workflow adapts based on entity type to require the right documents and checks.
What verification checks does PitCrew run?
Identity verification, tax ID validation, sanctions and watchlist screening, duplicate detection, and document completeness. You configure which checks are required for each entity type.
Which systems does PitCrew provision?
Any connected system: CRM, custodian, portfolio management, billing, document management, and more. PitCrew creates records in the correct order based on your workflow configuration.
What does the evidence trail look like?
Every onboarding produces a complete record: documents collected (with timestamps), verification results, system provisioning confirmations, and the final disposition. Exportable as PDF for audit.
Can PitCrew handle offboarding too?
Yes. Offboarding reverses the process: close accounts, revoke access, archive documents, and generate a final evidence record. Same rigor, same audit trail.
Stop onboarding by checklist
15-minute diagnostic call. We review your onboarding workflow and show you exactly where Onboard Entities fits.
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