Agent library / Billing and fees / Cash availability analysis
Cash availability analysis
Before fees are debited, PitCrew checks every debit account has enough cash, nets out pending withdrawals and prepares a list of what to sell where cash is short. Your trader and advisors approve.
When it runsBefore each fee debit, and again the day before
Who approvesThe trader and advisors
Works withPosition data, billing export
How it works
4 steps. A person decides at the end.
- Reads expected feesFrom the draft billing run
- Checks cashNet of pending withdrawals
- Lists shortfallsAnd proposes what to sell
- A person approvesTrader and advisors approveSells in restricted accounts need the advisor
What it reads and what it produces
Reads
- Expected fees
- Position data
- Pending withdrawals
Produces
- Accounts short of cash
- A proposed sell list
Rules it follows
- Never tradesThe trader trades.
- Respects restrictionsAccounts with restrictions go to the advisor.
Questions firms ask
Last updated: October 2026
Where does the account data come from?
From the custodian and portfolio data your firm already receives each day, such as positions, balances and transactions.
How long does it take to set up?
5 working days from data access to the first production run. PitCrew experts connect your systems and enter your firm's rules.
More in Billing and fees
Fee schedule validationChecks every household's fee against its signed agreement and explains each difference.Quarterly billing reconciliationReconciles fees collected against fees calculated and lists every rejected or missing debit.Fee calculation and invoicesCalculates fees from each agreement and prepares invoices and fee files for approval.Fee settings vs agreement and ADVCompares your billing system settings with the signed agreements and your Form ADV fee disclosure.Signed agreement checkConfirms every household has a current signed agreement and every discount has a document behind it.
Don't see your work?
Tell us the taskWe build it with you, from data access to the first production run in 5 working days.