Agent library / Billing and fees / Fee schedule validation
Fee schedule validation
PitCrew checks what was billed against what should have been billed under each signed agreement, including tiers, household grouping, exclusions and waivers, and explains every difference with its dollar impact.
When it runsBefore each billing run, or monthly
Who approvesBilling team and compliance
Works withBilling system export, signed agreements
How it works
5 steps. A person decides at the end.
- Reads the agreementsFee schedules, exclusions and waivers
- RecalculatesWhat each household should be billed
- ComparesAgainst the billing system
- Explains differencesCause and dollar impact
- A person approvesBilling reviewsCorrects and signs off
What it reads and what it produces
Reads
- Signed agreements and amendments
- Billing system settings and amounts
- Asset values
Produces
- A list of differences with cause and dollar impact
- Households checked in full, not a sample
Rules it follows
- Never changes billingYour team corrects.
- Shows the clauseEach difference links to the agreement wording.
Questions firms ask
Last updated: October 2026
Does it check every household?
Yes, every household, not a sample.
Will it change our billing?
No. It shows differences and their cause. Your team decides what to correct.
How long does it take to set up?
5 working days from data access to the first production run. PitCrew experts connect your systems and enter your firm's rules.
More in Billing and fees
Quarterly billing reconciliationReconciles fees collected against fees calculated and lists every rejected or missing debit.Cash availability analysisChecks every account has cash to cover its fee before the debit, and prepares the sell list.Fee calculation and invoicesCalculates fees from each agreement and prepares invoices and fee files for approval.Fee settings vs agreement and ADVCompares your billing system settings with the signed agreements and your Form ADV fee disclosure.Signed agreement checkConfirms every household has a current signed agreement and every discount has a document behind it.
Don't see your work?
Tell us the taskWe build it with you, from data access to the first production run in 5 working days.