Agent library / Billing and fees / Fee calculation and invoices
Fee calculation and invoices
PitCrew calculates each household's fee from its signed agreement, including tiers, household grouping, proration and exclusions, and prepares invoices and custodian fee files for your billing team to approve.
When it runsEach billing period
Who approvesBilling team, then the COO
Works withSigned agreements, position data
How it works
4 steps. A person decides at the end.
- Reads the termsFrom each signed agreement
- Calculates feesIncluding proration for new accounts and large flows
- Prepares the outputInvoices and fee files
- A person approvesBilling approvesThen final sign-off
What it reads and what it produces
Reads
- Signed agreements
- Asset values
- New accounts and flows
Produces
- Fee calculations with the terms used
- Invoices
- Fee files for the custodian
Rules it follows
- Never uploads feesYour team uploads after sign-off.
- Shows its workingEach fee shows the terms and values used.
Questions firms ask
Last updated: October 2026
How long does it take to set up?
5 working days from data access to the first production run. PitCrew experts connect your systems and enter your firm's rules.
More in Billing and fees
Fee schedule validationChecks every household's fee against its signed agreement and explains each difference.Quarterly billing reconciliationReconciles fees collected against fees calculated and lists every rejected or missing debit.Cash availability analysisChecks every account has cash to cover its fee before the debit, and prepares the sell list.Fee settings vs agreement and ADVCompares your billing system settings with the signed agreements and your Form ADV fee disclosure.Signed agreement checkConfirms every household has a current signed agreement and every discount has a document behind it.
Don't see your work?
Tell us the taskWe build it with you, from data access to the first production run in 5 working days.