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Catch Billing Errors

Catches billing errors before invoices reach clients. Validates fees against advisory agreements and Form ADV disclosures automatically.

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Why This Matters

Billing errors destroy client trust and invite scrutiny

Billing errors destroy client trust and trigger regulatory scrutiny faster than almost any other compliance failure.

Client complaints about incorrect fee calculations

Clients who catch billing errors before you do lose trust immediately. Reactive corrections are far more damaging than proactive ones.

Examination findings for fee disclosure violations

Fees charged that don't match ADV disclosures are a direct examination finding. Regulators treat these as failures of intent, not process.

Eroded trust from billing inconsistencies

Inconsistent fee application across similar accounts signals either sloppy operations or preferential treatment, neither of which is acceptable.

Revenue leakage from undetected calculation errors

Systematic underbilling compounds quietly across quarters. Without automated review, these errors persist until someone manually samples the data.

What This Agent Automates

Validates invoices against signed advisory agreements
Checks tiered fee structures and breakpoint calculations
Ensures alignment with Form ADV Part 2A fee disclosures
Flags accounts where billed fees exceed agreement terms
Generates compliance summaries for audit trails

What It Eliminates

Manual spreadsheet comparisons across hundreds of accounts
Risk of billing clients at wrong fee tier
Last-minute corrections when clients question invoices
Audit trail gaps when examiners request billing documentation

How It Works

From billing run to validated invoices in four steps

1

Upload

Client billing run, fee schedules, advisory agreements.

2

Validate

Invoice amounts vs agreement terms vs ADV disclosures.

3

Flag

Calculation errors or agreement mismatches.

4

Report

Compliance summary with specific account-level findings.

Example Outputs

What the agent actually produces

Fee calculation error

Account 12345 billed at 1.25% but agreement specifies 1.00% for AUM $500K-$1M tier.

Suggested action: Correct invoice before client delivery or document approved exception.
ADV mismatch

Billed performance fee structure not disclosed in Form ADV Part 2A Item 5.

Suggested action: File ADV amendment or cease billing performance fees until disclosed.
Validation passed

All billed fees match agreement terms and ADV disclosures. No exceptions detected.

Suggested action: Billing run approved for client delivery.

Who This Helps

Built for the teams responsible for billing accuracy

Operations Teams

Validate billing runs before invoices reach clients.

CCOs

Ensure fee accuracy aligns with ADV disclosures.

Principals

Catch calculation errors before they trigger complaints.

Finance Teams

Reduce revenue leakage from undetected billing mistakes.

Get Started

Ready to catch billing errors before invoices go out?

15-minute diagnostic call. We review your billing setup and show you exactly where errors are occurring.


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SOC 2 Type II
Zero Data Retention
Hosted on AWS