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Agent library / Portfolio oversight / Alternatives: capital calls and distributions

Alternatives: capital calls and distributions

PitCrew reads each capital call and distribution notice, classifies it correctly, and prepares the entry for your portfolio system for your team to approve. A missed distribution no longer shows up as a loss in a client report.

When it runsWhen a notice arrives
Who approvesBilling and data team
Works withFund notices, email, document storage
Get in touchDescribe your version of this task

How it works

5 steps. Nothing is written or sent until step 4.

  1. Reads the noticeFrom email or the fund portal download
  2. Classifies itCapital call or distribution, and the amount
  3. Matches the clientHousehold and position
  4. A person approvesTeam approvesThe prepared entry
  5. Files the noticeLinked to the entry

What it reads and what it produces

Reads

  • Fund notices
  • Your list of private positions

Produces

  • Prepared entries for your portfolio system
  • An updated commitments tracker
  • The notice filed with each entry

Rules it follows

  • Never posts on its ownYour team approves each entry.
  • Links the sourceEach entry links to its notice.

Questions firms ask

Last updated: October 2026

Why does classification matter?

A distribution entered as a contribution shows a false loss in client reports and can affect billing.

How long does it take to set up?

5 working days from data access to the first production run. PitCrew experts connect your systems and enter your firm's rules.

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Don't see your work?

We build it with you, from data access to the first production run in 5 working days.

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