Impress Clients
The Quarterly Report Assembler Agent automatically compiles client-facing quarterly report packages by pulling performance data, account summaries, and market commentary from your custodian, portfolio management system, and internal templates. It formats each report according to your firm's branding standards and organizes deliverables by client household, ready for advisor review and distribution.
20 free runs/month · No credit card required
Why do RIAs dread quarterly report season?
Every quarter, RIA operations teams face a compressed timeline to produce dozens or hundreds of personalized client reports. What should be a straightforward assembly process becomes a multi-day scramble involving data exports, manual formatting, and last-minute corrections.
Data scattered across systems
Performance figures live in your portfolio management system, account details in your custodian portal, and market commentary in shared drives. Staff spend hours copying data between platforms and reconciling discrepancies before assembly can even begin.
Formatting inconsistencies
Different team members produce reports with varying fonts, layouts, and date formats. Clients notice these inconsistencies, and they erode the professional image your firm works hard to maintain.
Compressed timelines create errors
The rush to deliver reports within days of quarter-end leads to mistakes - wrong account numbers, outdated holdings, or reports sent to the wrong household. Each error requires time-consuming corrections and awkward client conversations.
How PitCrew Addresses This
Connects directly to your custodian and portfolio management system to pull performance data, holdings, and account details into a single assembly queue - no manual exports required.
Applies your firm's approved templates and branding rules automatically, ensuring every report matches your standards regardless of which advisor or client household it serves.
Validates data consistency across sources and flags discrepancies before reports are finalized, catching errors during assembly rather than after client delivery.
How does the Quarterly Report Assembler Agent work?
Connect
The agent integrates with your custodian data feeds, portfolio management system, and document storage. It identifies all active client households and their associated accounts for the reporting period.
Extract
At quarter-end, the agent pulls performance returns, asset allocations, transaction summaries, and fee details for each account. It also retrieves your firm's current market commentary and any client-specific notes flagged for inclusion.
Assemble
Using your branded templates, the agent builds each report package with the correct sections, charts, and disclosures. It groups accounts by household and applies any client-specific customizations your advisors have configured.
Validate
Before marking reports ready for review, the agent cross-checks figures against source data, verifies account numbers match client records, and confirms all required disclosures are present. Flagged items appear in a summary dashboard for quick resolution.
What Does the Output Look Like?
Sample output below uses anonymized data to show the actual report format.
Cornerstone Wealth Partners
CRD #287451 | Denver, CO
| Check | Status |
|---|---|
| Holdings Reconciliation | PASS |
| Performance Attribution | PASS |
| Benchmark Delta | FLAG |
| Cash Position | PASS |
| Fee Calculation | PASS |
| Historical Continuity | ERROR |
Suggested Action
Upload Q2 2024 report to complete historical data, then add benchmark underperformance commentary before client delivery.
What Does This Agent Do?
Multi-Source Data Pull
Automatically extracts holdings, transactions, and valuations from your custodian and portfolio management systems.
Performance Calculation
Computes time-weighted and money-weighted returns with benchmark comparisons using industry-standard methodologies.
Commentary Generation
Drafts market overview and portfolio-specific commentary based on actual performance data and market conditions.
Consistency Validation
Cross-checks all figures against source data and prior reports to catch discrepancies before client delivery.
Scheduled Assembly
Runs automatically at quarter-end, assembling reports for your entire client base without manual intervention.
Works with Your Existing Stack
Schwab Advisor Services
ActiveFidelity Institutional
ActiveOrion Portfolio Solutions
ActiveBlack Diamond
ActiveTamarac Reporting
PlannedAddepar
PlannedWhen do RIAs use the Quarterly Report Assembler Agent?
"End-of-quarter client deliverables"
Situation
Your firm manages 150 client households and promises quarterly performance reports within 10 business days of quarter-end. Your operations coordinator typically spends three full days assembling and formatting these packages.
Without PitCrew
Staff work overtime exporting data from Orion, copying figures into Word templates, and manually checking each report. Errors slip through, requiring re-sends and apology emails to clients.
With PitCrew
The agent assembles all 150 report packages overnight on the first business day of the new quarter. Your coordinator reviews flagged items and approves the batch in a single morning, freeing the rest of the week for other priorities.
"New client first-quarter reports"
Situation
A high-net-worth prospect just onboarded mid-quarter with accounts at two custodians. Their first quarterly report needs to reflect partial-period performance and include a welcome letter from their lead advisor.
Without PitCrew
The operations team manually calculates partial-period returns, creates a custom report layout, and hopes they remembered all the new client's accounts. The advisor reviews it twice to catch formatting issues.
With PitCrew
The agent recognizes the new household, pulls partial-period data from both custodians, applies the correct inception-date calculations, and inserts the welcome letter template. The advisor reviews a polished draft ready for delivery.
Frequently Asked Questions
What custodians and portfolio management systems does the agent support?
The Quarterly Report Assembler Agent integrates with major RIA custodians including Schwab, Fidelity, and Pershing, as well as portfolio management platforms like Orion, Black Diamond, and Tamarac. Custom integrations for other systems are available during implementation.
Can we customize report templates for different client segments?
Yes. You can configure multiple template variants based on client type, asset level, or advisor team. The agent applies the correct template automatically based on rules you define, such as using a simplified format for smaller accounts or adding alternative investment sections for qualified purchasers.
How does the agent handle accounts with multiple custodians?
The agent aggregates data across custodians at the household level. It pulls holdings and performance from each custodian, consolidates the figures according to your reporting methodology, and presents a unified view in the client's report while maintaining account-level detail where needed.
What happens if source data contains errors or gaps?
The agent runs validation checks during assembly and flags issues like missing transactions, performance calculation discrepancies, or accounts without current data. These items appear in a review queue with specific details, allowing your team to resolve problems before reports go out.
How much advisor review is required before sending reports?
The agent is designed for low human-in-the-loop operation. Most reports pass validation and require only a quick spot-check before approval. Advisors typically review flagged exceptions and any clients with special circumstances, rather than examining every page of every report.
Deliver Polished Reports Without the Grind
Your clients expect professional quarterly updates. Your team deserves to spend time on advice, not assembly.
Start Automating Reports✓ Reports assembled in minutes, not days
✓ Consistent formatting across all client packages